Volunteer Needed
Volunteers Needed
CHESS KLUB conducts various camps, events & tournaments. There are several opportunities to volunteer. Qualified volunteers can even count their volunteer hours towards the President’s Volunteer Service Award.
CHESS KLUB conducts various camps, events & tournaments. There are several opportunities to volunteer. Qualified volunteers can even count their volunteer hours towards the President’s Volunteer Service Award.
Volunteer Roles and Responsibilities
Volunteer Roles and Responsibilities
Event Support and Logistics
Event Support and Logistics
Setup Assistance: Help with setting up chess boards, clocks, and any other necessary equipment before the event begins.
Registration Support: Assist with participant check-in, registration confirmation, and distributing event materials.
Equipment Management: Ensure that all equipment (chess boards, clocks, score sheets) is properly distributed, maintained during the event, and collected afterward.
Venue Organization: Help arrange seating, tables, and maintain cleanliness throughout the event. Ensure the venue remains safe and orderly.
Participant Assistance
Participant Assistance
Guiding Participants: Help with setting up chess boards, clocks, and any other necessary equipment before the event begins.
Monitoring Games: Assist with participant check-in, registration confirmation, and distributing event materials.
Answering Questions: Ensure that all equipment (chess boards, clocks, score sheets) is properly distributed, maintained during the event, and collected afterward.
Event Flow Management
Event Flow Management
Timekeeping: Assist in managing time controls for games, ensuring participants start and finish games according to the schedule.
Score Tracking: Help staff by collecting scores or other relevant information during tournaments or competitive events.
Prize Distribution: Aid in handing out prizes, certificates, or recognition at the end of the event.
General Event Support
General Event Support
Crowd Control: Help ensure parents and spectators do not disrupt the event or distract participants.
Supervision: Assist in supervising participants during breaks, ensuring their safety and appropriate behavior.
Post-Event Cleanup: Assist in cleaning up the venue after the event, ensuring all materials are collected and the space is left in good condition.
Expectations, from Volunteers
Punctuality
Punctuality
Arrival: Volunteers are expected to arrive at least 30 minutes before the event begins to assist with setup and preparation.
Time Commitment: Volunteers should remain for the entirety of their shift or as assigned. If unable to attend, notice must be given as early as possible to the event coordinator.
Commitment
Commitment
Dedicated Participation: Volunteers are expected to commit fully to their roles and fulfill all tasks assigned to them during the event.
Teamwork: Work collaboratively with other volunteers and staff members to ensure smooth event operation. Be flexible and willing to take on various roles as needed.
Communication
Communication
Clear and Respectful Communication: Volunteers must communicate clearly with staff, participants, and other volunteers. Any issues or questions should be raised promptly with the event coordinator.
Coordination: Volunteers should maintain open communication with the event team, ensuring they are available and responsive throughout the event.
Conflict Resolution: If any disputes or challenges arise during the event, volunteers are expected to handle them calmly and escalate them to staff if necessary.
Attitude
Attitude
Positive Attitude: Volunteers should maintain a positive, enthusiastic, and helpful attitude at all times, fostering a welcoming atmosphere for participants.
Professionalism: Conduct yourself in a professional and respectful manner, ensuring the event runs smoothly and participants feel supported.
Respect and Courtesy: Treat all participants, parents, and staff with respect, regardless of their experience level or background.
Adaptability: Treat all participants, parents, and staff with respect, regardless of their experience level or background.
Policies and Procedures
Policies and Procedures
Dress Code: Volunteers are expected to wear neat, appropriate attire that aligns with the professional image of CHESS KLUB, preferably with a branded shirt or event-specific clothing.
Volunteer Training: Volunteers must attend any pre-event briefings or training sessions to ensure they are familiar with their responsibilities and the event procedures.
Code of Conduct: Volunteers are expected to uphold the CHESS KLUB code of conduct, ensuring a respectful and positive environment for all attendees. Any form of disruptive behavior or neglect of duties will result in removal from the event.
Health and Safety: Volunteers are expected to uphold the CHESS KLUB code of conduct, ensuring a respectful and positive environment for all attendees. Any form of disruptive behavior or neglect of duties will result in removal from the event.
Inclusivity: Volunteers are expected to contribute to creating an inclusive environment where all participants, regardless of age, ability, or background, feel welcome and respected.
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